Independent adoption
Departments buy their own tools. Nobody holds a shared view of who owns what.
Tool Audit & Governance
We list every tool your business pays for.
A four to six week review that produces one inventory: every tool and subscription, who owns it, what data it can reach, what it costs, and whether it is worth keeping. We inventory the whole stack, including SaaS subscriptions, internal systems, shadow tools and AI. We then put a named owner against every line and check what the evidence supports.
Who it is for
Who this is for
For the person who has to answer for what the business runs on and pays for.
- CIOs and CTOs
- Operations leaders
- Finance leaders
- Business Systems teams
- IT and governance owners
Why organizations act
Why firms ask for this
Unclear spend and value
Leadership cannot connect a licence line on the invoice to anything the business got for it.
Sensitive information
Tools reach company data that needs tighter access and retention controls than they were given.
Trials nobody closed
A trial started, the champion moved on, and the subscription still renews.
Overlapping vendors
Three teams pay three vendors for the same capability, on three contracts.
The next budget
Renewals and new requests need a decision, and nobody has the full picture to make it.
What you get
What you get
The output is a factual account of the current estate and a plan for the next 90 days.
Complete inventory
Every tool, subscription and agent in use, with a named owner for each.
Permission map
What each tool can reach, what data it touches, and what it should not be able to access.
Usage read
What sits inside real workflows, what is used occasionally, and what is dead.
Value assessment
What can be proved, what cannot, what needs measurement, and what should be cut.
90-day action plan
A prioritized sequence for ownership, access, consolidation, measurement, and retirement.
Audit coverage
What does a tool audit examine?
One reliable account of the technology already in use, before the business approves more of it.
Tools and ownership
Subscriptions, embedded features, agents, vendors, account owners and renewal dates.
Access and governance
The company data and systems each tool can reach, who can use it, and where controls or policies are missing.
Adoption and cost
Active use, occasional use, duplicate capabilities, unused licenses, and the full recurring cost of the estate.
Value and action
Supported results, unsupported claims, measurement gaps, and clear recommendations to keep, consolidate, restrict, or retire tools.
Audit questions
Before a tool audit.
What is a tool audit?
A structured review of every tool the business runs on: what it is, who owns it, what it can access, what it costs, who actually uses it and what it delivers. It produces one inventory and a prioritized action plan.
How do I find out which tools employees are using?
We start from expense and SSO records, then add interviews and access reviews. That surfaces the approved tools, the departmental ones nobody logged, and the subscriptions still renewing for people who left.
How do we control shadow IT?
Start by finding what is actually in use and what data it touches. Then set a short approved list, a route for new requests, and a named owner for each tool. Blocking without a route just pushes it underground.
How do I know which subscriptions are worth keeping?
A subscription should have a named owner, a real place in a workflow, appropriate access, sufficient adoption, and an outcome the business can measure. Tools that duplicate another capability or lack evidence can be consolidated, restricted, retested, or retired.
What is the difference between a tool audit and a readiness assessment?
An execution readiness assessment examines sponsorship, business case, process ownership, data access, system dependencies, security, internal capacity, deployment planning, adoption, and measurement. A tool audit examines the technology and usage that already exist.
How long does a tool audit take?
The timeline depends on the number of business units, tools, accounts, data sources, and stakeholders involved. The scope and evidence requirements are defined before the audit begins.